Free Meeting Scheduler

Schedule meetings faster and forget the back-and-forth emails. Your calendar stays full, and you stay productive.

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Book Appointments and Meetings With Ease

Start booking more meetings with less hassle.

Get started free

Works with Google Calendar, Office 365 Calendar, and HubSpot CRM

  1. Get started with HubSpot's free meeting scheduler.

    Eliminate the back and forth of meeting scheduling.

    Scheduling meetings shouldn't require multiple emails. Give prospects appointment scheduling power with a free meeting scheduler.

    HubSpot’s meeting scheduler automatically syncs to your Google or Office 365 calendar, so existing and prospective customers can always find times that work for them and you.

    In a different time zone? HubSpot's free meeting scheduler makes international meeting scheduling easy by syncing with everyone's time zones automatically. 

  2. See HubSpot's free meeting scheduler's flexible options.

    Give prospects more flexibility to schedule time with your team.

    Send group meeting links to allow prospects to schedule time with more than one person in your organization.

    No designated sales rep? Set up a round-robin meeting scheduler so prospects can book appointments with the sales rep whose availability works best for their schedule.

    As prospects schedule meetings, they’ll automatically be added to your HubSpot contacts database, so your database grows and stays organized.

  3. Book meetings and appointments with a simple interface.

    Schedule meetings directly on your website and via email.

    Schedule more meetings and generate more leads by embedding your calendar on your website—no coding needed. Then sit back as prospects conveniently schedule meetings with you directly on your website. 

    And if you’re already emailing with a prospect, include your calendar link in your message to make scheduling appointments convenient (and headache-free) for all.

  4. A view of HubSpot's free meeting scheduler.

    Use the appointment scheduler to automate your sales process.

    When you have high quotas to hit, managing your prospects can feel impossible. Take out the manual work of appointment scheduling to free up more time and close more deals. 

    Send prospects your appointment booking link so that they can book directly on your available calendar. Automating meetings will help you close more deals faster. Plus, your prospects will thank you for making appointment scheduling a breeze.

Connect With the Apps Your Team Already Uses

HubSpot CRM works seamlessly with Gmail, G Suite, and Outlook or Office 365 for Windows.

Connect with your Google Calendar or Office 365 Calendar to automatically sync availability, and put the power to find meeting times and book appointments in the hands of your prospects.

The All-in-One Sales Software Your Team Will Actually Use

Email Sequences

Put prospecting on autopilot to keep them from slipping through the cracks and free up more time to close warm leads.

Email Templates

Turn your most effective and repetitive sales emails into templates you can access inside your inbox and share with your team.

Email Tracking

Know the second a lead opens an email, clicks a link, or downloads an attachment, and surface the most relevant notifications to the top of your activity feed. Then send a perfectly timed follow-up.

Email Scheduling

Schedule emails to go out at a specified date and time, or use machine learning to deliver emails to prospects when they’re most likely to engage.


Optimize your documents and personalize your pitch by seeing who views each document and which pages they spend time on.


Share a link that gives leads the power to choose a time that works for everyone. Works with Google Calendar, Office 365, and HubSpot CRM.

Live Chat

Connect directly with prospects when they’re actively engaging with your website. Route chat conversations to the right salesperson to build better relationships and close more deals.


Queue up a list of sales calls, make them from inside your browser, log calls to your CRM automatically, and record calls with a single click.

Sales Automation

Use workflows to automate manual, time-consuming tasks: Rotate leads, create deals and tasks, and more.


Out-of-the-box and customizable reports and dashboards allow you to share high-level business metrics with executives, or dig into more granular metrics for your sales team.

Predictive Lead Scoring

Prioritize your outreach based on a prospect’s likelihood to become a customer so you don’t waste time trying to qualify poor-fit leads.

Salesforce Integration

Bi-directional sync with Salesforce means a record of every email, meeting, call, and more is at your fingertips.

Frequently Asked Questions

  • A meeting scheduler is software that facilitates a group of individuals scheduling a meeting easily and quickly. Rather than having back-and-forth conversations finding a time that works, a meeting scheduler is a link that your team can send to one or more individuals allowing them to see available times for the person or group they are trying to book with.

    Meeting schedulers often integrate with both the scheduler and the schedulee’s calendar, so the users don’t even need to leave the meeting scheduler window to see availability.

    HubSpot’s free meeting scheduler offers a direct integration with HubSpot CRM, email marketing, and sales leads software. Anywhere that your team is sending emails, HubSpot meeting scheduler is available.

  • Popular features of HubSpot’s free meeting scheduler include:

    • Embeddable calendar widget that you can include on external site pages
    • Direct links that make it easy to share via email
    • Integration with Gmail, G Suite, and Outlook or Office 365 for Windows
    • Automated sequences to trigger emails as soon as someone schedules a meeting
    • Group meeting links to facilitate larger group meetings with ease
  • HubSpot’s meeting scheduler is part of Sales Hub, and you can get started with it for free. If you’re looking for more advanced features to help automate and scale your sales operations, HubSpot also offers premium features with Starter, Professional, and Enterprise editions of Sales Hub.

  • Meeting schedulers are instantaneous to set up. Simply associate your calendar, and you’ll be good to go.

  • Yes, you can customize the meeting length, and have multiple meeting lengths. You can also set your desired bookable time range in your meetings link settings so that meetings can only be booked during a certain time. 

  • When someone visits your meetings link, the available times on the link will appear in their unique time zone.

  • When you set up the meetings tool, you connect your calendar to HubSpot. When a prospect is on your meetings page, they'll see all open slots on your calendar that are marked as free. If you have events on your calendar that are set to busy, they will not show as a bookable time.

  • HubSpot CRM works seamlessly with Gmail, G Suite, Outlook, and Office 365 for Windows.

    Connect with your Google Calendar or Office 365 Calendar to automatically sync availability, and put the power to book meetings in the hands of your prospects.

Start Using the Free Meeting Scheduling App Today

Reach more leads, book more meetings, and close more deals with less work.

Works with Gmail, G Suite, and Outlook or Office 365 for Windows